3 Ways to Book a Meeting.
1 App. Any Trade Show.
- On-spot booking — scan a badge, book a meeting before the visitor leaves your booth
- Pre-event scheduler — send personalised invites and arrive at the show with a full calendar
- Booth booking link — share on LinkedIn before the show; prospects self-schedule
On-spot booking on all plans from $49/mo · No Calendly required
Three Flows. One App.
Every Meeting Confirmed Before They Leave.
Most exhibitors lose meetings because they have no way to book on the spot. BoothMaven's three-flow meeting planner covers every scenario — before, during, and via link — without needing a Calendly account.
On-Spot Booking — Book Before They Walk Away
After scanning a visitor's badge or card, tap Book Meeting — your available slots appear, the visitor confirms on your screen, and a calendar invite lands in their inbox before they take three steps away from your booth.
- Works offline — booking queued and confirmation sent when connectivity returns
- Confirmation email sent in real time to the visitor's scanned email address
- Meeting appears in HubSpot or Salesforce immediately as an Activity
- No Calendly account required — fully built into every BoothMaven plan
Pre-Event Scheduler — Arrive with a Full Calendar
Upload your target attendee list, generate personalised meeting invitation links, and send via LinkedIn or email up to two weeks before the show. By the time Day 1 starts, the meetings are already in the diary.
- Upload target list → BoothMaven generates unique invite links per contact
- Personalised invitation includes your booth number and a direct booking link
- Accepted meetings sync to both rep's and visitor's calendar automatically
- 2-week send window — optimal for SaaStr, Dreamforce, HIMSS, and major shows
Every Meeting Syncs to HubSpot and Salesforce — Complete
Whether booked on-spot, pre-event, or via a booth link — every meeting arrives in your CRM as a complete Activity with the time, rep name, flow source, voice note transcript, lead score, and qualifying answers from the original scan.
- Meeting Activity created in HubSpot or Salesforce automatically
- Voice note transcript attached to the meeting record
- Lead score, qualifying answers, and event context all on the same record
- Sales team sees the full context before the meeting — no briefing call needed
Explore More Powerful Features
Meeting Planner works best when paired with the full BoothMaven platform. Scan a badge, qualify the lead, book a meeting, and follow up automatically — all from one app.
Ready to stop losing meetings at the booth?
Book on-spot. Pre-schedule. Share a link.
Every meeting in your CRM before the floor closes.